HR and Office Assistant

Job Title:                              HR and Office Assistant

Reporting to:                      HR Advisor

Department:                      Administration

Direct Reports:                 None

 

To work as part of a team and assist across all the Focus companies.  A key attribute of a great administrator/assistant is multitasking and a can-do attitude. Assisting with day-to-day operations of the HR functions and duties. You will collaborate with employees, assist with the operations within the company, communicate with management and take part in planning the needs of the company.

 

Job Responsibilities:

HR Administration

  • Assisting HR with the process of recruitment, including vetting candidates, coordinate communication with candidates and schedule interviews
  • Working with our recruiters to source candidates and advertise positions
  • Supporting with the onboarding process
  • Assisting with internal and external requests related to HR
  • Compiling and maintaining paper, digital and electronic employee records, including holiday and sickness leaves
  • Dealing with documentation of employee benefits
  • Supporting HR-related training, workshops and seminars
  • Entering employee data and maintaining data
  • Carrying out general administration duties

Office Administration

  • Assisting the Office Manager
  • Run general errands
  • Ensure the office is maintained to a high standard and runs smoothly
  • Communicating and developing relationships with employees, helping to resolve any issues relating to the office
  • Carrying out stock checks and office checks
  • Deal with all incoming and outgoing post and assist with parcels/couriers
  • Filing and maintaining records
  • Welcoming visitors to the office
  • Social Committee duties
  • Any other duties when required

This is a varied position where the job responsibilities may expand beyond the above.

As this role assists cross all three Focus companies there will be days that require travel to the London office.

 

Person Specification:

Qualifications
  • A relevant HR-related qualification/degree is desirable
  • Full, clean UK driving licence is essential
Experience
  • An administrative background is essential
  • Previous experience working within an HR administration role is desirable
Knowledge and Skills
  • Excellent communication and interpersonal skills
  • Intermediate knowledge of Microsoft Office package
  • Excellent organisational skills
  • Strong communication and presentation skills
  • Excellent planning and organisation skills
Personal Qualities
  • Exceptional attention to detail
  • Enthusiastic and pro-active team player with a can-do attitude
  • Ability to multitask
  • Methodical
  • Must be comfortable handling confidential information
  • Willingness to learn and progress HR knowledge

Location: Feering, Colchester

Salary £17k – £19k dependant on experience

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