HR and Office Assistant

To work as part of a team and assist across all the Focus companies.  A key attribute of a great administrator/assistant is multitasking and a can-do attitude. You will collaborate with employees, assist with the operations within the company, communicate with management and take part in planning the needs of the company.

Job responsibilities

 

HR Administration

  • Manage sickness which includes:
    • Sending the all-staff emails to advise someone is off sick
    • Sending the self-certification forms to individuals, getting them back and filing
    • Recording the absence on the system
  • Assisting with Holiday calendar which would include:
    • Deleting holiday that individuals have booked that no longer want to take
    • Set up new starters on the system
  • Assist with new starters process
  • Deal with references for new starters and responding to reference requests for those who have left
  • Deal with the staff awareness training for new starters and annual refreshers
  • Assisting with general administration duties
  • Any other duties when required

 

 Office Administration

  • Run general errands
  • Maintain the phone list and distribution lists on Outlook
  • Ensure the office is tidy including cupboards and kitchens
  • Meeting room setups which include:
    • Setting up for teas and coffees, ordering lunches, etc.
    • Clearing up
    • Setting up IT and conference calls
  • Carrying out stock checks – stationery, and office supplies
  • Deal with all incoming and outgoing post and assist with parcels/couriers
  • Filing and maintaining records
  • Welcoming visitors and signing them in
  • Social Committee duties
  • Any other duties when required

 

PA Administration

  • Booking travel, transport and accommodation
  • Book train and parking for James & Ben
  • Assisting with event management, social events and Christmas parties
  • Purchasing and general ad hoc duties

This is a varied position where the job responsibilities may expand beyond the above.

As this role assists across all three Focus companies, there will be days that require travel to the London office.

 

Person specification

Qualifications 

  • A relevant professional qualification would be desirable (for example, Diploma in Administration)
  • Full, clean UK driving licence

Experience

  • An administrative background is essential
  • Previous experience working within an HR administration role is desirable

Knowledge & skills

  • Excellent communication and interpersonal skills
  • Intermediate knowledge of Microsoft Office package
  • Excellent organisational skills
  • Strong communication and presentation skills
  • Excellent planning and organisation skills

Personal qualities

  • Exceptional attention to detail
  • Enthusiastic and pro-active team player with a can-do attitude
  • Ability to multitask
  • Methodical
  • Must be comfortable handling confidential information

 

Location: Feering, Essex

Salary: £18,000 pa

  • Please take a look at our recruitment privacy policy before filling out the form below.

  • Accepted file types: doc, docx, pdf, rtf.