Part-Time Payroll Manager/Bookkeeper

We are looking for an experienced and methodical Payroll Manager/Bookkeeper to join our busy accounts team which is based in our Feering office. You will be an integral part of the team responsible for maintaining an efficient and accurate finance function for our four companies; Focus Integrated Marketing Communications Limited, Focus on Media Limited, Focus Experiential Limited and Grow Design Studio Limited.

 

Job responsibilities
  • Processing monthly payrolls (105 staff);
  • Liaising with departmental managers and external accountants when required;
  • Identifying and resolving discrepancies in all payroll areas;
  • Inputting salaries and hours onto relevant software (e.g. Moneysoft) including bonus, overtime, holidays and unpaid leave;
  • Calculating and inputting amounts relating to SSP, SMP, SPP and SAP;
  • Adding, updating and removing employees from payroll including producing P45’s for leavers;
  • Sending payment schedules to accounts for approval each month;
  • Completing payroll reports for record-keeping and managerial review purposes;
  • Manage the Auto-enrolment pension scheme;
  • Complying with GDPR and other relevant legislation regarding confidentiality of pay and personal records of colleagues;
  • Distribution of payslips and post within strict deadlines;
  • Answering queries regarding wages, deductions, attendance and time records;
  • Updating payment templates on various platforms for new staff and changes to personal details;
  • Setting up template payments;
  • Calculate bonuses and allowances
  • Monitoring holiday system to analyse sickness and absence and amending pay accordingly
  • Enter purchase invoices for Focus on Media
  • Working through Draft Sales invoices for Focus Integrated, making real and sending to clients

Person specification

Qualifications

  • AAT Level 3 qualified, or QBE

Experience

  • Strong understanding of the workings of an office
  • Experience of working in a fast-paced office environment
  • Proven payroll experience
  • Solid foundation within accounts
  • Ability to reconcile accounts

Knowledge & skills

  • Extensive understanding of payroll software packages including Moneysoft
  • An understanding of GDPR and relevant legislation
  • A good understanding of Microsoft packages including Excel
  • Have the ability to learn new systems quickly
  • Excellent numeracy skills
  • Excellent attention to detail
  • Analytical and problem-solving skills
  • Effective time management skills
  • Good understanding of double-entry bookkeeping
  • Excellent verbal and written communication skills and interpersonal skills to deal with customers and external contacts
  • Good telephone manner

Personal qualities

  • Pro-active and self-motivated
  • The ability to work well under pressure and strict deadlines
  • Ability to establish and maintain good client relationships, both internally and externally at all levels
  • Calm, confident manner to handle potentially uncomfortable conversations
  • Ability to multitask and remain motivated and positive
  • Commitment to working efficiently and accurately
  • Good organisational skills
  • Neat and tidy
  • Reliable

Hours: 20 hours per week 

Location: Feering, Essex

Salary: £25k to £28k pro rata

 

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